Model Meeting Format

Prior to each group meeting, an agenda is made; often, every meeting is held and minutes are written and circulated. Below you will find a model for an agenda. The model agenda can be changed or altered depending on the progress of the case study. For example, for the first and last meeting during a case study the agenda will need special issues for those meetings. During the meeting the agenda should be followed step by step.

Example Meeting Agenda and minutes should include:

• PBL Group number
• Date of meeting
• Title of case study
• Number of meeting
• Minutes of the last meeting
• List of attendees
• Agreement on different roles of group members (which should change at each meeting)
• Check roles of group members
• Announcements of group members or tutor
• Minutes of previous meetings
• Discuss issues arising from the minutes of the previous group meeting
• Work on case study using a stepped-plan

In case of the first meeting of a new case study group:

• Explain unknown wording, statements and concepts in problem statement (step 1)
• Define the problem (step 2)
• Brainstorming (step 3)
• Systematic inventory (step 4)
• Formulate self-study assessments (step 5)
• Discuss content of the written report or other forms of report in general terms
  

In case of subsequent meetings

• Report of individual members on their self-study (step 7)
• Look back to problem statement (step 2)
• Possibly brainstorming (step 3)
• Systematic inventory (step 4)
• Formulate self-study assessment (step 5)
• Discuss and further fill in different sections of the report
• Discuss final version of the report (last meeting of a case)
• Planning
• Make agreements on the progress of the case study
• Make agreement on the progress of the report
  

For all meetings you should:

• Record time of closure.
• Plan time and location of next meeting